Event Tips When making a presentation in PowerPoint, avoid using fonts or images that are too small. A good rule of thumb is to stand 10 feet away from your laptop - if you cannot see the slide clearly, chances are the audience will have difficulty seeing the slide on the big screen as well.
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When choosing a location for your event, be sure to take into consideration the space your AV equipment will occupy as well as the space for the audience. A good rule of thumb is to dedicate 1/3 of your room space for rear-projection AV equipment and 1/4 of your space for front-projection AV equipment.
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Before you pick up a phone and begin asking for details from the candidate providers on your list, have a budget with upper and lower boundaries clearly in mind. Knowing your budget is more efficient and less frustrating than going back and forth multiple times with estimates and quotes. Once a provider has a clear idea of your budget, most will work with you and will be open to options. Having a preplanned budget saves time when eliminating and selecting potential candidates under consideration.
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Just like in planning a wedding, time is an important consideration when finding a reputable Audio/Video provider who will arrange the details behind services, equipment and event location. Planning ten months in advance will insure the availability of top quality equipment as well as top quality people. Finding an Audio/Video provider early is recommended even if you don't know where the event will be or the exact dates.
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Before deciding on a final location for an event, consult a full-service event technology provider who can evaluate whether a location is an appropriate choice for the type of event you want. Building codes and electrical and equipment needs may limit your choices and options for event destinations.
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